Moving an office can be a daunting task. With so much to consider it’s easy for important steps to be missed — that’s why we’ve provided this helpful guide with 11 simple tips on what should be taken into account when planning an office move. From creating a corporate relocation plan to updating your address, there are lots of sections for you to read about and tick off as your plan progresses!
11 Business Moving Tips
1. Create a relocation plan
Creating a conscientious relocation plan is one of the best office moving tips. It is essential to map out a timeline and assign specific milestones to ensure everything goes smoothly and remains on schedule. Having a forecast of both the cost associated with the relocation as well as an estimation for the total time needed helps prioritize tasks. Plus, by understanding what equipment needs to be purchased or leased beforehand, there will be no surprises during the actual packing and moving process.
2. Set a budget
Effective budgeting and strict budget monitoring is necessary for any corporate relocation strategy. Unforeseen expenses can quickly throw off the most well-planned move, which results in delays and increased costs. By setting a budget and tracking all of the expenses, businesses are more likely to remain on schedule and within their designated spending limit. A well-structured budget will include all costs minor and big alike office movers services and truck rentals to packing materials and office setup fees.
3. Choose the right movers
Choosing a reliable office moving company is one of the most important steps you can take for a successful move. It is essential to research companies thoroughly and only stick with firms such as https://www.puremovers.com/services/commercial/los-angeles-region/los-angeles/ that have sufficient experience in the industry and positive customer reviews. You may also want to speak with trusted business associates who have moved in the past for recommendations. Besides, get quotes from several companies and make sure you understand what services are included for what price point.
4. Visit the new office space
Visiting the new office space is one of the most important initial steps for businesses planning a corporate relocation. It is essential for assessing the size and layout of the premises and ensuring that it meets all business needs before signing any contracts. During the visit, take note of underlying infrastructure such as plumbing and power outlets, as well as surrounding amenities including shops, cafes, and transport links. Plus, depending on the size of your team and other requirements, it is advisable to consider factors such as the number of desks, storage space, and security access.
5. Create an office inventory list
Another task to include on your checklist for office move is to create an office inventory list. Having an up-to-date itemized record of all the furniture, technology, and decorations in your current office makes the whole process less stressful. It will help you know exactly what needs to be moved, where it needs to go, and what must be purchased for your new workspace.
6. Get rid of unneeded equipment and furniture
One of the best business moving tips for an efficient move is to get rid of unnecessary equipment or furniture. Before packing, take an inventory of what you need to bring with you and let go of anything that is not essential. Getting rid of less essential items helps keep moving costs low by reducing the amount of time and effort required for packing, loading, unloading, and unpacking.
7. Communicate with your employees
Employee communication is essential for any office move. Make sure to keep everyone — from senior management to entry-level employees — informed with strategies and updates as taking a business in a new direction can be overwhelming. Communication should also involve asking staff to provide feedback on the transition process so they feel heard and involved.
8. Notify your landlord
Keeping proactive communication with your landlord likewise helps maintain a cooperative relationship. As soon as you’ve decided to move, notify them of your decision and provide adequate notice as required by law and as specified in the lease agreement. There may be certain termination fees that need to be paid and reminding yourself of those will help you stay organized during the moving process.
9. Update your address everywhere
Not taking the time to properly update all of the relevant places that relate to you and your business can prove to be quite detrimental. It’s important to make sure that vendors, partners, customers, and other stakeholders know where to send communications and payments. Plus, updating your address on official documents such as permits and licensing can save a lot of time and money in the long run.
10. Proper lifting and moving technique (for DIY move)
If you are planning a DIY move, one of the most important tips to remember is to use proper lifting and moving techniques. By doing so, you can ensure that your belongings make it safely to their new home. Knowing how to lift and maneuver furniture and boxes correctly will help prevent injuries during the move. Start by understanding how much weight you can handle and knowing how to best protect your back while carrying items. Pay attention to where you place your feet when lifting heavier objects and ask for help from friends or colleagues if needed.
11. Have every employee pack their desk
Last but not least, having every employee pack their desk is an often overlooked tip for a successful business move. By getting individuals to take responsibility for preparing their workspace, the entire process becomes smoother and less stressful for the staff and management alike. Not only does this dramatically reduce the workload before the big day but it also ensures that important items are not forgotten in the chaos and confusion of relocation.
Moving a business is a challenging but exciting experience. The purpose of this article was to provide tips on how to make the transition as smooth and stress-free as possible. From getting help from experienced professionals to communicating with employees — there are many things to consider when it comes to moving your business. Hopefully, these tips have helped guide you through your business relocation. Good luck!
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