Although you may have never heard about an FMS or Freelance Management System, there is no need to worry. It is a relatively new term but it is a powerful system for the management of freelancers. It is a good idea to look into it sooner rather than later. Although we can see substantial growth in the number of freelancers being hired you need to remember that recruiting, managing, and paying these freelancers is not the same as that of full-time office-going employees. This is where the significance of FMS lies.
Key Features of a Freelance Management System
FMSs are automated and dynamic tools for tapping into an expanding freelance community and at the same time gain better control. Let’s check some important features of FMS.
1. Looking for the Right Talent
Before you can hire these freelancers, you will have to locate the right ones. Luckily FMS allows you to interact with several qualified contractors that are ready to start work. These people have searchable profiles that allow you to look into their area of expertise and experience. Apart from this, they are also familiar with the use of your system therefore, connecting with them and starting work is relatively straightforward.
2. Recruitment and On-Boarding
After you have found a good match, you may want to reach out to them and start a conversation by using the FMS platform. After this, if you decide to hire them it is simple to make an offer and set all the digital paperwork in motion. Your FMS can automatically send the set of actionable steps to you and the freelancer to ensure that there is no time lost in the process.
3. Creating Contracts for Freelancers
You may be recruiting designers, administrators, or writers for a range of tasks and belonging to many different timelines. You need to clarify all the terms upfront by using a contract. Things such as when will the start of the working relationship and end? Who will be the rightful owner of the content created? How will the created content be used? have to be clarified. Do not fall into the trap of assuming that you are on the same page as the contractor about these details. Have all these things in writing and allow your FMS to do all the heavy lifting.
4. Project Management
The next step is going ahead with the assignments for keeping the project on track. You need to set up many things such as residential proxies for protecting your online presence. You can leverage the various features of your FMS to create assignments for the freelancers, establish milestones and deadlines, and monitor the progress of work. As these things move forward, you will have a clear overview of things that have been accomplished and where additional work is required.
5. Team Communication
There is a need to be vigilant and keep your team updated about challenges you are facing, progress, questions, and other concerns faced by shareholders. But, if you have a load of chats, scattered emails, and texts it can lead to gaps in communication or confusion. Get your contractors to communicate with you by using FMS so that all things related to a project remain in a single place.
6. Using Analytics
For any business, knowledge is power. The analytics features provided by your FMS give you a myriad of data. Various things such as, are you within your budget? Are the freelancers logging in the right number of hours? Has the required content been created and delivered in time? Which freelancers are performing with better consistency? They will provide a clear picture of statistics and they will help you catch problems before they begin. It also aids in improving future planning.
When you have fully loaded FMs, it is not a tool only for the managers. It can be utilized by almost anyone in the team as your project moves forward for several tasks. Management will simplify your workflow, develop a talent base, and allow you to keep track of progress more readily. Recruitment people can hire talent quickly, define terms of recruitment, and get the freelancers to sign their contracts quickly.